Check a purchase

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Enter what you know about the purchase. You get a five-year cost (the price, plus servicing, parts, power and supplies), the main risks, and what to ask the seller. Leave anything you don't know blank. The report tells you what to ask for.

More than one quote? Compare them. Already own the equipment? Keep track of it.

1. Who is buying

What are you checking? Organisation Your name Email Optional Email me the report link, and a reminder at 6 and 12 months to say whether it is still working. Unsubscribe any time. Country the equipment goes to Whose money is it? Who pays for the purchase?

Is the budget converted at today's rate?

If the funder sees the budget in another currency (e.g. US dollars), enter what they are asked for. Skip if not.

Amount the funder is asked for …in currency Project total in the quote's currencyLeave blank to use the equipment price

2. The equipment

Type of equipment Make and model How many Price of oneFrom the seller's quote If the budget also pays for services: the equipment parte.g. surgeries, screening, training are services Currency3 letters, e.g. USD, EUR, INR Is it an add-on or part for equipment you already own? Does it include everything needed to deliver the service (instruments, accessories, supplies, software)? New or used? Who is selling it? The seller is

3. The quote

From the seller's actual quotation, if you have it.

How many quotes do you have? From different sellers? Quote date Valid for (days) % paid in advance Warranty, in monthsHow long the seller repairs it for free Warranty starts at Service contract, labour only (AMC)% of price a year Service contract with parts (CMC)% of price a year Yearly servicing cost, as % of the priceWhat the seller charges each year to maintain it after the warranty, e.g. 8 …or as a yearly amount Engineer response time (hours) Cost of supplies each time it is usedSingle-use items such as cartridges, filters or blades. Cost per session, test or procedure Consumables only from this seller?

What the price includes

4. The site

Equipment rated voltage From the rating plate or spec sheet Equipment frequency Does the power go off at the site? Backup if the power goes off Treated water in place? Is the room ready for it? How many of this type do you already own? How many of those work today?Shows how well equipment is kept running now Trained operators on site? Technician who maintains equipment on site? Who would repair it?The nearest engineer: a name or company How far away are they? (km) Are the staff posts to run it approved and funded? How many people will be trained to use it? Manuals and training in the language staff work in? Do you already run a different make or model of this type? Does a ministry or national programme already supply this?

5. Running it

How many times a week will it be used?Patients, tests, procedures or trips Is that number from your own records? Have you run similar equipment or a similar project before? Who will own it after handover? The organisation, not a person or club Once it arrives, who will pay to run it?A named person or budget line, e.g. the medical director, from the yearly maintenance budget How much money a year is set aside to run it? Is that money already being spent today, on equipment like this you already run?For example, the consumables are already bought under an existing contract Is that commitment in writing? Has the equipment been tried on site (demo or loan unit)? Do patients pay? What patients or a scheme pay you per useLeave blank if it is free If a scheme pays: is it If a scheme pays: how many months late? Is the money to pay the seller released, not just approved? Has the order already been placed? Registered for sale in the destination country?

Anything else we should know

6. Your data Use my figures, anonymised, to improve the benchmarks for future checks. Your organisation, name and prices are never shown to anyone else. Only totals across three or more checks are used.

What is kept, for how long, and how to delete it: privacy notice.